Privacy Policy.

Who we are

Humonex is an AI workforce platform operated by Humonex Intelligent Pvt. Ltd. ("Humonex", "we", "us", or "our"), a company incorporated in India. We deploy AI employees across finance, accounting, compliance, and operations functions for businesses that connect their tools and workflows to our platform.

This Privacy Policy explains what personal and business information we collect through the Humonex website, product, and integrations, how we use it, and the rights you have over it.

Information we collect

Information you provide

• Account and contact data — name, work email, phone number, company name, role, and billing details when you sign up, request early access, or communicate with us.
• Business and financial data — data pushed to Humonex from tools you connect, including Tally, Zoho Books, QuickBooks, Busy Accounting, Excel/Google Sheets, and email inboxes. This may include ledgers, invoices, GST filings, TDS records, P&L statements, and supporting documents.
• Support communications — messages, screenshots, and files you share when you contact us for help.

Information collected automatically

• Usage data — actions performed in the platform, features used, tasks executed by AI employees, timestamps, and audit logs.
• Device and log data — IP address, browser type, operating system, referring URLs, and cookies necessary to keep sessions secure.

How we use your information

We use the information we collect only for legitimate purposes tied to running the service:

• Operate the platform and execute the tasks assigned to your AI employees.
• Authenticate users, maintain security, and prevent misuse.
• Provide customer support, respond to requests, and send service notifications.
• Improve product performance, reliability, and features based on aggregated usage patterns.
• Comply with legal, tax, accounting, and regulatory obligations that apply to us.

We do not sell your data. We do not use your financial or business data to train our AI models, and we do not share it with third parties for marketing purposes.

Google user data

Humonex integrates with Google services (Gmail and Google Drive) when you explicitly connect your Google account through Google OAuth. Humonex's use and transfer of information received from Google APIs adhere to the Google API Services User Data Policy, including the Limited Use requirements.

What Google user data we access

• Gmail — read messages and attachments related to finance workflows; send or draft replies when you explicitly enable that action.
• Google Drive — save generated reports to a folder you explicitly select using the Google Picker API. Only that folder and files Humonex creates there are accessed.
• Google account profile — name, email, profile picture, and account ID, used to authenticate you.

How we use Google user data

• Execute the specific tasks you assign to your AI employees.
• Match Google-sourced data with your accounting data to power reconciliation and GST/TDS workflows.
• Present outputs to you for review and approval before any critical action is taken.

We do not use Google user data to train, fine-tune, or improve any generalised AI or machine-learning model.

Retention and deletion of Google user data

• You can disconnect your Google account at any time from within Humonex or from your Google Account permissions page.
• On account termination or written request to privacy@humonex.com, Google user data is deleted within 30 days. Backups purge on a rolling 90-day cycle.

How we share information

We share information only with parties that help us deliver the service, and only to the extent required:

• Sub-processors and infrastructure providers — cloud hosting, database, monitoring, and AI model providers under confidentiality and data-protection commitments.
• Integration partners — the accounting or productivity tools you explicitly connect to Humonex.
• Legal and regulatory disclosures — where required by law, court order, or a lawful government request.
• Business transfers — in the event of a merger, acquisition, or restructuring, subject to the terms of this policy continuing to apply.

Data security

Security is foundational to Humonex. We follow SOC 2-aligned practices, including:

• Encryption in transit (TLS 1.2+) and at rest for all customer data.
• Role-based access controls with least-privilege enforcement.
• Human-in-the-loop approval layers for critical actions taken by AI employees.
• Continuous monitoring, audit logging, and periodic security reviews.

No system is completely immune to risk. If we detect a security incident that materially affects your data, we will notify you and take reasonable steps to remediate.

Data retention

We retain your information for as long as your account is active or as needed to provide the service. When you close your account, we delete or anonymise your data within a reasonable period, except where we are required to retain it for legal, tax, audit, or regulatory reasons.

Your rights

Depending on where you are located, you may have the right to:

• Access the personal information we hold about you.
• Request correction of inaccurate data.
• Request deletion of your account and associated data.
• Export the data you have provided to Humonex.
• Withdraw consent for optional processing.

To exercise any of these rights, write to privacy@humonex.com. We may need to verify your identity before acting on a request.

Cookies

We use a small number of cookies and similar technologies to keep you signed in, remember preferences, and understand how the product is used. You can control cookies through your browser settings; disabling essential cookies may affect functionality.

Children

Humonex is built for businesses. The service is not directed to individuals under 18, and we do not knowingly collect data from children.

Changes to this policy

We may update this Privacy Policy from time to time. When we make material changes, we will update the effective date and, where appropriate, notify you through the product or by email.

Contact us

Questions about this policy or how we handle your data?